About the Organization

The Utah Parent Center (UPC or Center) is a nonprofit organization serving parents throughout Utah since 1983. The UPC is an award-winning training and information center founded by parents of children and youth with all disabilities to help other parents facing similar challenges. The mission of the Utah Parent Center (UPC or Center) is to help parents help their children, youth and adults with all disabilities to live included, productive lives as members of the community. We accomplish our mission by providing accurate information, empathetic peer support, valuable training and effective advocacy to thousands of parents annually through a model of parents helping parents. We also represent families in many systems level activities. UPC staff has built collaborative networks with professional partners in education, health and human service professionals, state agencies and community-based organizations.

Administrative Assistant Position Announcement  PDF

FULL-TIME POSITION AVAILABLE IMMEDIATELY

TITLE:          ADMINISTRATIVE ASSISTANT

LOCATION:  Utah Parent Center – Salt Lake Office (See address below)

JOB STATUS: 37.5 hours/week (75 hours/2 week pay period) – based on funding – hours may fluctuate

PAY RATE:   $16.39/hour (based on qualifications – includes benefit allotment)

OPENING DATE: Tuesday, July 3, 2018

CLOSING DATE: Friday, July 13, 2018

GENERAL JOB DUTIES – are job-shared between several Administrative Assistants – specific assignments may vary:

  • Presence in office during office hours, 9-5 Monday through Friday. Flexibility may periodically be required for job related duties including some weekend and evening assistance to support workshops, conferences, events, or other activities.
  • Answers incoming phone calls and greets walk-ins during hours scheduled in the office.
  • Shares responsibility to establish and maintain records, databases, websites, and files.
  • Shares responsibility to retrieve data and assist in the preparation of reports.
  • Shares responsibility for dissemination of electronic notices, enewsletters, and other communication using listserv.
  • Formatting, branding, and duplication/copying of information and training material including handbooks.
  • Disseminates information and/or materials as needed/assigned (by mail, email, etc.)
  • May share responsibility to provide some computer support to staff, maintain office equipment, order and inventory supplies, etc. and related duties.
  • Assists training staff with the preparation of workshop and training materials (PowerPoint presentations, handouts, handbooks), supplies, etc.
  • Provides support to staff as needed.
  • Provides some direct service to individuals who contact the UPC (e.g. “simple” information and referral).
  • Assists in the development of marketing, outreach, and informational material including, but not limited to, newsletters, social media posts, press releases, infographics, etc.
  • Helps coordinate and manage events and tasks including community events.
  • Helps develop and carry out fundraising campaigns in relation to specific projects and events.
  • Assists in maintaining and updating Board and Committee information, e.g. Board Directory, Orientation Manual, Board meeting minutes, and Board mailings.
  • Assists in setup of meetings including, but not limited to, all matters related to the preparation of meeting materials, room setup and breakdown, catering, basic tech support, etc. for various meetings.
  • Other duties as assigned.

GENERAL JOB RELATIONSHIPS:

  • Responsible to the Lead Administrative Assistant under the Associate Director and/or UPC Executive Director.
  • Supports the work of the UPC Development Coordinator with some support to the Executive Director.
  • Training and some coordination of workload is provided by the Lead Administrative Assistant and by peer mentors.
  • Works cooperatively with all constituents of the Center, staff members, volunteers, Board members, and professionals.
  • Works as a team member with more than 20 staff in a dynamic, often demanding but rewarding work environment.

QUALIFICATIONS:

A qualified candidate:

  • Must be skilled in the use of Microsoft Office Suite (required).
  • Must have experience with databases, electronic distribution, online surveys, and social media.
  • Has experience with web software, preferably with WordPress.
  • Must type a minimum of 50 words per minute (candidates selected for an interview will be required to take a typing test).
  • Must have good organizational and problem-solving skills.
  • Must have excellent communication skills on the phone and in-person.
  • Must have the ability to communicate well verbally and in writing.
  • Must accommodate flexible scheduling –see general job duties.
  • Must be willing/available to travel across the state as needed; use of reliable personal vehicle is
  • Must be able to successfully pass a background check
  • Has a minimum of a high school diploma (required) plus experience.
  • Spanish-speaking desirable, but not required.
  • Parents of a child, youth, or young adult with a disability are encouraged to apply.

TO APPLY, SUBMIT (by email, mail, or in person):

  • Letter describing interest in and qualifications for the position
  • Current resume including professional references

Please include both the letter and resume’ when responding.

An application, personal references, and employment references are required of qualified candidates selected for an interview.

SUBMIT TO:

Utah Parent Center, Attention: Cassandra Shaw-Myers                             

Email: cassandra@utahparentcenter.org  

In Person:  230 West 200 South, Suite 1101, Salt Lake City, UT 84101

Phone: (801) 272-1051

Fax:  (801) 272-8907

THE UTAH PARENT CENTER IS AN EQUAL OPPORTUNITY EMPLOYER

This position announcement in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.  Certain job functions described herein may be subject to possible modification in accordance with applicable state and federal laws.